Sitrof Technologies

Data compliance is mandatory regardless of industry. Sitrof enables compliance by bringing order, data security and protection to your document chaos.

Sitrof provides intelligent unstructured data management services to life sciences, financial services and other regulated industries to gain compliance and mitigate risk. Backed by decades of industry knowledge and world-class industry partnerships, Sitrof saves clients millions of dollars and countless months of time.

Sitrof solves compliance problems, leading with speed, cost-efficiency, leading-edge technology, flexibility, reliability and measurable ROI.

Sitrof offers a new way of thinking that keeps clients—from Fortune 100 to mid-market companies—coming back for their unstructured content, compliance and data protection needs.

21 CFR Part 11 Validated Systems

Life sciences companies are document- and information-intensive businesses, operating under continual scrutiny from both domestic and international regulatory authorities.

Mounting business pressures in the pharmaceutical, biotechnology, medical device, health care, clinical services and other related industries require that these companies wring ever- greater returns from their operations. In this unforgiving environment, it is vital that organizations maintain compliance with governmental regulations such as the FDA's 21 CFR Part 11, the US Health Insurance Portability and Accountability Act (HIPAA), and other industry standards, as efficiently and effectively as possible.

Sitrof has many years of experience implementing content management and business process automation solutions for clients in the life sciences industry. Our staff is expert in computer system validation and in the specific requirements faced by regulated industries.

Governance, Risk, Compliance

Governance, Risk, Compliance (GRC) is the umbrella term covering an organization's approach across these three areas. Being closely related concerns, governance, risk and compliance activities are increasingly being integrated and aligned to some extent in order to avoid conflicts, wasteful overlaps and gaps.

While interpreted differently in various organizations, GRC typically encompasses activities such as corporate governance, enterprise risk management (ERM) and corporate compliance with applicable laws and regulations. Sitrof seamlessly blends its expertise in adding order to unstructured data chaos with new thinking in data protection to ensure compliance with 21 CFR Part 11, HIPAA, SOX and other regulations while improving ROI.

eDiscovery Preparedness

The biggest misconception in eDiscovery is that it only pertains to email. Email is a very important aspect of eDiscovery, but the Federal Rules of Civil Procedure requires that organizations take into consideration all forms of electronically stored information (ESI), including file servers, document repositories, laptops, archives, backup tapes, instant messaging and smart phones.

The best way an organization can prepare to handle eDiscovery is by proactively managing its data with a sound information management plan. Ensuring file plans on records retention are followed and documents are purged, mitigates risk and huge expenses as law firms charge up to $400 per gigabyte for discovery. Sitrof will get your organization on track to get ESI, retention plans and information under control, while producing a positive ROI in the process.

Records Management/File Plans

The continuing growth of unstructured data is causing companies to either "archive everything" or "delete everything"—yet both can have dire consequences for companies facing litigation, regulatory fines or non-compliance sanctions.

Sitrof Technologies' records management experts provide years of proven experience designing file plans for Fortune 500 to mid-market customers, achieving compliance mandates, deploying best practices, mitigating risks and improving overall records management ROI.

Unstructured data is difficult to identify, control and manage to meet retention and destruction requirements. Effective records management has never been more crucial to meeting corporate governance, risk mitigation and operational efficiencies. Yet many enterprises lack a fully defined and deployed records management solution covering all electronic and paper-based records sources.

Most organizations simply do not have the time, up-to-date regulations knowledge and tools necessary to define a records file plan and subsequently inventory, classify and perform retention/destruction policies.