Discover how our solutions are being put to work to increase efficiency and reduce business process costs in the banking and finance industry.

Accelerate Transaction Processes
Commercial and investment banking transactions typically involve several parties which are required to submit, edit, review and approve documents related to completing a transaction process. For example, a prospectus document can often encounter dozens of revisions prior to publication. With our solution, a single copy of the prospectus can be stored on the originator's server while individual "read" and "write" permissions are granted to transaction participants allowing all approved participants to instantly view document changes as they are added. Integrated file version control also ensures that every prior version of a document is stored automatically providing a collaboration "safety net".

Overcome Email Limitations
Although email remains a popular method of file collaboration, it creates security and management risks limiting its usefulness in the financial marketplace. For example, unless senders and recipients both employ compatible email encryption software, most file attachments sent between companies are exposed to risk. In addition, larger sized (Mbs) contracts and documents are often blocked from being transmitted between email systems for performance reasons forcing exchange to take place physically, using transferable media and delivery services. Using our services we can help help you eliminate the need for email attachments by picking the right technology to replace them with secure URLs (file links), protecting the file sharing process while reducing the burden upon email systems.

Increase Document Security
We want to ensure the security of documents exchanged between transaction participants in several ways. First, you must authenticate all participants based upon recognized user names, passwords and additional authentication criteria, such as digital certificates if the participating company support these. Once users have been authenticated to access the system, the solution must provide file and directory level security that can permit a bank to allow managers to read and write certain documents, while limiting service agents or customers to only viewing a subset of these same documents. These permissions can be set independently for every file or document in the bank's system making secure file collaboration between any number of participants a simple and safe process. Finally, all file transmissions between participants need to be protected by secure socket layer (SSL) encoding ensuring that document sharing is protected by the same level of protection that banks already employ for their online banking transactions themselves.

Provide Tracking and Auditing
A substantial portion of financial transactions must be recorded and tracked so that banking or brokerage organizations know exactly when a document was delivered, viewed, or modified. The selected system must incorporate this auditing capability directly within the file management system and track every time a file has been accessed, what changes have been made to that file, from which address and when. This feature is ideal when it is necessary to know that a client has in fact read a financial contract or prospectus

Support Regulatory Compliance
Recently, several global banking organizations have been subjected to million dollar fines for not maintaining adequate records of financial transactions. These transactions included documents and email messages, in addition to the business process records that the banks already maintained. The selected system must be designed to help automate the process of managing and storing transaction related documents by reducing the organization's reliance upon individual users to comply with regulations.

Improve Content Visibility and Re-Use
According to researchers, over 30% of document creation is re-creation, yet most organizations do not provide adequate access or "visibility" to the content that is already stored within their own networks, causing substantial amounts of duplicate work to be performed. The vast network of enterprise file systems in the financial services industry has compounded this problem, lowering productivity and profitability. Our solutions remove the limitations of geography or network incompatibility from impeding file visibility and productivity. Any user with an Internet connection should be able to view all files in the system that they have permission to access, regardless of where they are located. Integrated sort and search functions make it easy for users to find the information they need, minimizing costly work duplication.