Sitrof Technologies

Increasing requirements for secure information exchange and audit compliance are forcing the financial services market to reevaluate current technology solutions.

Sitrof solutions have been uniquely developed to provide the security and ease of integration required by financial service customers.

Banking and brokerage businesses must deploy safer document exchange solutions, while reducing the costs associated with maintaining secure networks, so that interaction can expand beyond company intranets to include all commerce partners. Sitrof engagements minimize deployment and support costs while maximizing the utility of existing technology investments.

Content Migrations and Repository Consolidation

Content Migrations involve movement of content, metadata and other collaborative objects between content repositories, from single or multiple vendors such as Microsoft SharePoint, Xerox DocuShare, EMC Documentum, IBM FileNet and others. Financial services organizations are prompted into this type of activity through internal efforts such as cost reduction, systems upgrades and retiring legacy systems, or external actions such as mergers and acquisitions. Sitrof ensures your content migration is complete, secure and compliant with pre-start to finish consulting, implementation and services.

Cash Wire System

Manual wire transfers typically required filling out a paper form, gathering wet-ink signatures from authorized personnel and faxing to the bank. This process is error-prone and antiquated. Sitrof leverages Document Management Systems such as Documentum, FileNet, SharePoint or DocuShare, to streamline and automate the case wire process. Wire instructions are completed online, approved electronically and produce an export file that is uploaded directly to the bank’s online wire system. A corresponding imaging system allows for wire backup documentation to be scanned and stored in the selected DMS as a searchable PDF. The results? Minimize risk and financial exposure of millions of dollars per transfer.

ECM Assessment and Technology Road Map

Financial institutions are riddled with legacy and disconnected IT systems,complicated by the rash of mergers and acquisitions. There is great concern among CIOs that these systems are not mapped to an overall long-term strategy. Sitrof provides a current state, needs assessment and gap analysis to put a document management strategy in place that outlines an enterprise-wide road map over the next three to five years, taking into account:

• Electronic Document Management and Storage Infrastructure
• People, Process, and Technology (Workflow Automation)
• Imaging and Document Capture
• Backup and Recovery Recommendations
• Hard Copy Document Planning, Archival and Destruction
• Electronic Document Planning, Archival and Destruction
• Retention Schedules
• Legal Requirements
• Email and Electronic Forms
• System integration points (ERP, Web, etc.)

Secure Document Exchange

Many documents in financial services require authoring, review, and approval from individuals inside and outside the company. As the amount of unstructured content generated skyrockets, the need for affordable, secure document exchange becomes imperative. Failure to have a reliable, consistent, and compliant approach to document exchange and collaboration with relevant parties can result in unnecessary delays and additional costs. Sitrof offers peer-to-peer, secure document exchange with security and costs benefits over the traditional methods of sharing documents (email, fax and FTP). The ideal peer networking solution requires minimal end-user training and greatly reduces administration, resources, and maintenance from a central IT infrastructure, lowering overall costs and accelerating the investment payback.

Document Management Systems

Sitrof streamlines and enhances current business processes and good records management practices for financial services companies, in areas such as confidentiality agreements, contracts and other mission critical documents. After a needs analysis and software product evaluations, Sitrof will recommend the best Document Management solution, as well as provide all of the associated services, training and support to minimize deployment time and maximize ROI.

Document Management System Upgrades

Retiring and upgrading a legacy Document Management system containing a financial services organization's mission critical documents is a risky and complicated process. With decades of experience in Documentum, FileNet, DocuShare and SharePoint, Sitrof DMS upgrades ensure all content, meta data, custom applications and users are migrated and verified and most of all that the system works as it did prior to the upgrade. Other tangible benefits of upgrades are cost savings associated with retiring legacy servers, discontinuing obsolete support agreements.